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Groupware Functions

Share e-mail folders, calendars, contacts and tasks.

The setup takes place in three steps and is carried out via webmail.

This way the information is stored on the e-mail server so that the integrated folders are immediately visible and usable when setting up an e-mail account on mobile devices or under Outlook MAPI. Working together can also be done via webmail or other clients.

Step One: Allocation of Rights

The rights for the shared folder are assigned by the owner of the Uni-ID.



Pronto (standard surface)

  • The administrator of the folder logs on via webmail.
  • The corresponding area (e-mail, contacts, calendar or tasks) is selected in the left bar, e.g. calendar:

Overview Calendar

  • The window with the available calendars opens up.
  • Select the desired calendar and use the gear wheel above it to open the dialog boy for assigning rights:


  • Under access control, the Uni-ID of the authorized person or the complete e-mail adress (no alias) is entered, the desired rights are selected and saved across domains.
  • When the process is completed, the program automatically sends an e-mail to the entered Uni-ID so that it can perform step two.

This procedure works for all shared folder types, i.e. e-mail calendar, contacts or tasks.

 Step Two: folder subscription.

The shared folder must be subscribed to by the authorized user. This is similar for all folder types, here again at the example of a shared calendar.


  • Through an e-mail the authorized person is informed that he or she has access to a specific folder of another person. However, the login button can only be executed via webmail.
  • Therefore open webmail.
  • There the authorized person opens the e-mail in the INBOX and clicks on the register button (see e-mail text). Subscription E-mail
  • A window opens, in which the folder to be subscribed to is shown with path specification.

Calendar Subscription.png

  • As soon as the button save is clicked, a folder with the name of the Uni-ID is created in the corresponding category (here: calendar) and the calendar is inserted below. To display the appointments: Open the folder and select the calendar.

Calendar Overview.png

If there is no e-mail to subscribe to, you can also subscribe manually. See: manual subscription.


For the use of the calendar within webmail and mobile devices step one and two suffice.

For Outlook MAPI, however, an alias is required to permanently integrate the folder there as well.

 Step Three: Setting of an alias

  • After step two has been completed the subscribed calendar (not the Uni-ID folder) is selected and the properties of the folder are opened via the gear above it.
  • Next to alias is a slider, which is switched from Off to On by clicking on it.

Calendar Edit.png

  • Now the desired alias name (e.g. department xyz) can be entered into the window, but the calendar now exists twice: under the alias name and the folder Uni-ID (here mjakob).

Calendar Overview.png

  • To prevent the dates of the calendar from being displayed twice, the tick within the Uni-ID is removed and folded together.

 Ending a folder subscription

  • As with the manual subscription, the +-sign in the desired area calls up the subscribed to command.
  • Then the owners e-mail address is entered and confirmed by the enter button.
  • The subscribed folder ae displayed and can deleted by unchecking them.

Calendar Subscription.png

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