Usage Regulations of the Hochschulrechenzentrum
42nd Edition, No. 5, February 8th, 2012
Published by: The Dean of the University of Bonn, Regina-Pacis-Weg 3, 53113 Bonn
Usage regulations for the University Computer Center (UCC) were published in the Official Announcements, 38th edition, No. 1, dated January 15, 2008. This issue of the Official Announcements contains the updated, standardized written representation of technical information technology terms, in the form of a new publication.
Usage regulations for the University Computer Center at the University of Bonn
In its meeting on December 10, 2007, the Dean’s Office established the following regulations for using the University Computer Center (UCC) at the University of Bonn, effective immediately:
§ 1 Scope
(1) These usage regulations apply to the use of information and communications-related infrastructure (ICT infrastructure) at the University of Bonn, consisting of data processing systems, communications systems and other equipment and services for computer-supported information processing that are operated by the University Computer Center (UCC).
(2) In order to ensure proper operation of the ICT infrastructure maintained by the UCC, and the related services, the UCC management can establish operating rules in addition to the present usage regulations. These operating rules can be found on the UCC website. Usage fees to participate in the costs of providing and using the ICT facilities and services are subject to a separate regulation.
(3) Any discussions and disputes arising from the application of these usage regulations will be evaluated and resolved by the UCC management.
§ 2 Usage authorization and approval for usage
(1) Fundamentally, members and affiliates of the University of Bonn and its institutes and institutions, as well as the Administration and University representatives, are permitted to use the central ICT facilities and services at the University of Bonn in order to fulfill their professional duties. The following additional persons can be granted access:
- Members and affiliates of other universities in the State of North Rhine-Westphalia, or universities outside North Rhine-Westphalia based on separate agreements;
- Members and affiliates of cooperation partners and institutions that are linked through international relationships, e.g. partner universities, etc.;
- External employees in research associations;
- Participants in special degree programs, training courses or further education courses.
(2) Permission to use the central ICT facilities and services at the University of Bonn is provided exclusively for academic purposes involving research, teaching and studies, for university administration, for training and further education, and for fulfilling other tasks on behalf of the University of Bonn.
(3) In order to use the central ICT facilities and services at the University of Bonn, users will need a Uni ID. If a Uni ID is not generated and provided automatically, the user can request a Uni ID using the application form provided by the UCC.
(4) Usage permission is limited to the requested project, and can also be limited in terms of time and scope. In particular, in order to ensure proper and fault-free operation, usage permission can be limited to the available resources and associated with other usage-related conditions and requirements.
(5) Usage permission can be refused, withdrawn or retroactively limited, in full or in part, particularly if:
- a proper application has not been submitted, or if the information in the application is incorrect or is no longer correct;
- the requirements for proper usage of the central ICT facilities and services are not or are no longer fulfilled;
- the authorized user as per §4 has been blocked;
- the user’s planned project is incompatible with the tasks and objectives of the University of Bonn or the UCC;
- the available ICT resources are unsuitable for the requested usage, are reserved for specific purposes, or are inadequate for the planned usage due to existing usage levels;
- the required ICT components are connected to a network that must fulfill special data privacy requirements, and there is no clear material reason for the planned usage;
- the requested usage is expected to unreasonably impair other approved projects.
- follow the provisions of the usage regulations and any associated regulations, and observe the limits of the usage permission – particularly the intended usage as per §2 Para. 2;
- refrain from anything that disrupts proper operation of the ICT facilities and services at the University of Bonn;
- treat all data processing facilities, information and communications systems and other equipment carefully and gently;
- work exclusively with the Uni IDs they were assigned during the permission process;
- ensure that no other persons discover the user password, and take precautions to keep unauthorized persons from accessing the ICT resources of the University of Bonn. This also includes protecting access with a password. Passwords must be kept secret, must be appropriate, in other words not easy to guess, and must be changed on a regular basis;
- change new passwords as soon as these are assigned;
- not share or use another person’s Uni ID and password;
- not access other users’ information without permission, and must not share, use or modify information about other users that is obtained without permission;
- follow statutory requirements when using software, documentation and other data, particularly for copyright protection, and observe the licensing conditions under which software, documentation and data is provided by the UCC;
- not copy software, documentation or data provided by the UCC or share it with third parties unless this is explicitly allowed, nor use these for purposes other than those that have been approved;
- follow staff instructions within the UCC’s area of responsibility;
- provide proof of usage permission upon request;
- not personally rectify disruptions, damage or faults in ICT facilities or the Computer Center’s data carriers, but instead must report these to the UCC employees immediately;
- not interfere with the UCC’s hardware installations without explicit permission from the Computer Center, and must not change the configuration of the operating systems, system files, system-related user files or the network;
- upon request, in justified individual cases – particularly in the event of a justified suspicion of misuse and for the purpose of fault rectification – provide the UCC management with information about the programs and implemented methods, and must grant them access to the programs for monitoring purposes;
- coordinate any processing of personal data with the UCC and take the UCC’s proposed data privacy and data protection measures into account – regardless of the user’s own data privacy obligations – as well as complying with NRW’s Data Privacy Act
- they culpably violate these usage regulations, particularly the obligations listed in §3, or
- they misuse the ICT resources of the University of Bonn for criminal activities, or
- the University of Bonn is harmed by other illegal user activities.
- ensure proper system operation,
- allocate resources and administer the system,
- protect other users’ personal data,
- settle accounts,
- identify and rectify faults
Bonn, January 31, 2012
J. Fohrmann
Dean of the University of Bonn
University Professor Dr. Jürgen Fohrmann
This translation is intended to clarify the rights and obligations of people who use the University Computer Center’s IT services.
The German usage regulations apply, as published in the official announcements (31.01.2012):
Benutzungsregelung (PDF-Datei, Größe 78 KB)